Clerical Assistant FIF12539

Kirkcaldy, Fife
14379 - 17176
07 Dec 2018
Contract Type
Full Time
Job Description

Contract Type : Temporary until 16 August 2020

Working Pattern : Monday - Wednesday - 7.2 hours per day

Interview Date : Week commencing 7 January 2019

Before applying for this job, it is important that you read the Applicant Guidance by clicking on thislink and the attached Job Pack. These explain the job role and the type of person we are looking for.  The main terms and conditions of employment are also available via the above link

To provide front line clerical support at a School, acting as first point of contact for staff and visitors. Assist the Administrative Assistant with all aspects of the day to day running of the office. You will have an individual responsibility for keeping up to date with changes in procedures and technology.

Fife Council pays the Scottish Local Government Living Wage Rate to employees earning less than £8.51 per hour. If the hourly rate of pay for the post is less than the Scottish Local Government Living Wage Rate a supplement will be paid.


4 Standard Grades (Grade level 3) or equivalent including English and Mathematics.

Previous experience within an administrative environment.

Microsoft Office experience.

Before confirming appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) Scheme Membership through Disclosure Scotland

This post is subject to a disclosure check which will be undertaken by Disclosure Scotland. 


Under the direction and supervision of the Admin Assistant or Senior member of staff, you may be required to undertake any of the following tasks which may be delegated to Clerical Assistants.  It is not intended as a complete list of tasks that a Clerical Assistant could perform, nor is it intended that a single Clerical Assistant would be able to take on all these tasks.

Activities Include:

Provide clerical support under the supervision of the Admin Assistant in the operational aspect of establishment/office activities and issues, such as:  photocopying, producing professional office documents including letters, memos, notices, spreadsheets, minutes etc.

Provide an efficient clerical/banking service in respect of trips, uniforms, etc.

Record and maintain accurate records of outgoing mail on daily basis

Assist in the maintenance of efficient office systems to enable prompt retrieval of data, completion of returns, as required

Assist in the operational aspects of the recruitment and selection process in relation to the Council’s guidelines, as directed by the Admin Co-ordinator.

Ensure that staff supply cover is arranged by assisting in the processing of requests through the supply messaging system.

Efficient completion of appropriate ITrent payroll forms in relation to the school’s establishment, and return to the Headquarters Employee Resources team.

The Individual

Skills, Abilities & Knowledge

Excellent time management skills and organisational skills.

Excellent word processing and ICT skills.

Ability to cope under pressure

Ability to respond appropriately to conflicting and competing demands

Ability to respond positively to change

Interpersonal & Communication Skills

Excellent communication and interpersonal skills.

Flexible approach.

Empathy towards children

Health & Physical Attributes

Ability to provide regular and effective service.

In Fife Council How We Work Matters and you will be responsible for being a role model by displaying and promoting behaviours that are expected of all Council employees:

  • Take ownership
  • Focus on customers
  • Work together
  • Embrace technology & information
  • Deliver results

For further information please contact : Lynn Newton/Ros Scott onor email

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